Volunteer - Board Secretary
WithMeWithYou / Conmigo-Contigo (WMWY/CMCT)
Location: Remote (U.S.-based)
Time Commitment: ~4–6 hours/month, including quarterly board meetings

About Us
WithMeWithYou / Conmigo-Contigo is a nonprofit organization that connects immigrants and asylum seekers with volunteer escorts—including veterans, clergy, and other allies—who accompany them to immigration court hearings and ICE check-ins. Our mission is to stand in visible solidarity, reduce fear, and deter targeting by ensuring no one faces the system alone.

Position Overview
We are seeking a volunteer Board Secretary to join our founding board and support transparent, effective governance. As Secretary, you’ll help ensure that meetings, decisions, and organizational documents are well recorded and accessible, laying the groundwork for long-term organizational health and legal compliance.

Key Responsibilities

  • Maintain accurate and timely minutes for all board meetings, capturing decisions, votes, and key action items

  • Distribute agendas, meeting materials, and minutes to board members in advance or following meetings

  • Help ensure board compliance with recordkeeping and governance best practices

  • Maintain and organize core organizational documents (bylaws, resolutions, board policies, etc.)

  • Assist with annual filings, such as Form 990 or state charitable registration, in collaboration with the Treasurer and Executive Director

  • Support scheduling of board and committee meetings

  • Help manage and document board member onboarding and term tracking

  • Serve as a governance liaison to help keep the board on track and legally aligned

Qualifications

  • Excellent organizational and written communication skills

  • Detail-oriented, reliable, and discreet with sensitive information

  • Familiarity with basic nonprofit governance is helpful but not required

  • Experience with collaborative tools like Google Drive, Notion, or Dropbox

  • Passion for immigrant justice and human dignity

Time Commitment
Estimated 4–6 hours/month, including:

  • Quarterly board meetings (remote, 60–90 minutes)

  • Light document preparation, follow-up, and coordination between meetings

What We Offer

  • A chance to serve as a founding board member of a mission-driven nonprofit

  • Meaningful impact through strong governance and documentation

  • Recognition on our website and public materials

  • A collaborative, inclusive, and justice-centered community

How to Apply
Please email info@withmewithyou.com with a short statement of interest and a resume or LinkedIn profile. If you’re organized, proactive, and committed to justice, we’d love to connect.