Volunteer - Board Secretary
WithMeWithYou / Conmigo-Contigo (WMWY/CMCT)
Location: Remote (U.S.-based)
Time Commitment: ~4–6 hours/month, including quarterly board meetings
About Us
WithMeWithYou / Conmigo-Contigo is a nonprofit organization that connects immigrants and asylum seekers with volunteer escorts—including veterans, clergy, and other allies—who accompany them to immigration court hearings and ICE check-ins. Our mission is to stand in visible solidarity, reduce fear, and deter targeting by ensuring no one faces the system alone.
Position Overview
We are seeking a volunteer Board Secretary to join our founding board and support transparent, effective governance. As Secretary, you’ll help ensure that meetings, decisions, and organizational documents are well recorded and accessible, laying the groundwork for long-term organizational health and legal compliance.
Key Responsibilities
Maintain accurate and timely minutes for all board meetings, capturing decisions, votes, and key action items
Distribute agendas, meeting materials, and minutes to board members in advance or following meetings
Help ensure board compliance with recordkeeping and governance best practices
Maintain and organize core organizational documents (bylaws, resolutions, board policies, etc.)
Assist with annual filings, such as Form 990 or state charitable registration, in collaboration with the Treasurer and Executive Director
Support scheduling of board and committee meetings
Help manage and document board member onboarding and term tracking
Serve as a governance liaison to help keep the board on track and legally aligned
Qualifications
Excellent organizational and written communication skills
Detail-oriented, reliable, and discreet with sensitive information
Familiarity with basic nonprofit governance is helpful but not required
Experience with collaborative tools like Google Drive, Notion, or Dropbox
Passion for immigrant justice and human dignity
Time Commitment
Estimated 4–6 hours/month, including:
Quarterly board meetings (remote, 60–90 minutes)
Light document preparation, follow-up, and coordination between meetings
What We Offer
A chance to serve as a founding board member of a mission-driven nonprofit
Meaningful impact through strong governance and documentation
Recognition on our website and public materials
A collaborative, inclusive, and justice-centered community
How to Apply
Please email info@withmewithyou.com with a short statement of interest and a resume or LinkedIn profile. If you’re organized, proactive, and committed to justice, we’d love to connect.